Asset Management Policy

The purpose of this Asset Management Policy is to establish a framework for managing the digital assets related to the “All in One Accessibility” Service. This policy ensures that the development, distribution, and maintenance of the digital product (widget) are done in a secure and compliant manner, protecting the intellectual property and maintaining service continuity.

• All digital assets associated with the All in One Accessibility widget, including source code, software modules, documentation, user interfaces, and related files.
• Licensing, distribution, and management of the widget as a digital product.
• This policy is applicable to all internal team members, contractors, and third-party partners involved in the development, maintenance, or distribution of the widget.

3.1 Types of Assets
The following categories of digital assets are covered under this policy:
• Source Code:The proprietary code for the All-in-One Accessibility widget, including scripts, modules, and backend infrastructure.
• Documentation: Technical documentation, user manuals, guides, and FAQs associated with the widget.
• Digital Content:User interface assets, graphics, and other multimedia content included in the widget.
• Licensing InformationLicensing details and agreements for the widget, including terms of use and distribution licenses.
• Version Control Data:Data related to version history, updates, and patch management.
3.2 Asset Classification Each asset will be classified based on its criticality to the service:
• Critical Assets: Core source code, intellectual property, and license keys that are fundamental to the functionality and ownership of the widget.
• Non-Critical Assets: User documentation, non-essential scripts, and additional resources not directly tied to the widget's core functionality.

4.1 Development of Digital Assets
• All digital assets must be developed in-house or under formal contracts with authorized developers or agencies.
• Open-source software, libraries, and third-party integrations must be properly vetted, documented, and licensed before being incorporated into the widget.
• Any software component used in the widget must comply with relevant licensing laws (e.g., GPL, MIT) and be integrated in accordance with the terms of such licenses.
4.2 Documentation and Record-Keeping
• Detailed records of all software components, including third-party libraries, open-source code, and proprietary code, must be kept for compliance and auditing purposes.
• All software licenses, terms of use, and contracts must be documented and stored in a central repository for easy reference.

5.1 Digital Asset Management
• A digital asset management system will be used to track and manage all versions of the All in One Accessibility widget and related assets.
• Each asset, such as source code, documentation, and updates, will be version-controlled using industry-standard tools (e.g., GitHub, GitLab) to ensure traceability and management of updates.
5.2 Software Maintenance
• Regular updates and patches will be applied to the widget to ensure it is compatible with the latest web technologies and remains secure.
• Updates will be tested in a staging environment before being released to ensure that new versions do not introduce functionality issues or vulnerabilities.
• Documentation must be updated with every major update or change to the widget.
5.3 Incident Management
• Any issues related to asset integrity (e.g., bugs in the source code, loss of important files, security vulnerabilities) must be reported immediately to the development and security teams.
• An incident response plan will be followed to resolve issues promptly and minimize disruptions to the service.

6.1 Digital Security
Source code and digital assets must be stored in secure repositories with access control policies to prevent unauthorized access.
6.2 User Access Control
• Only authorized personnel (e.g., developers, product managers) will have access to critical digital assets.
• Access to source code repositories and development environments must be protected with strong authentication mechanisms, such as multi-factor authentication (MFA).
• The principle of least privilege must be applied, ensuring users have only the minimum access necessary for their tasks.
6.3 Data Privacy and Compliance
• All digital assets must comply with relevant data protection regulations (e.g., GDPR, COPPA).
• Customer data handled by the widget (e.g., accessibility data) must be processed and stored according to privacy policies and security best practices.

7.1 Digital Asset Deletion
• When certain digital assets (e.g., old versions of the widget, deprecated code) are no longer required, they should be securely deleted to prevent unauthorized access.
• Old versions of the source code or unused components should be archived or discarded as per the organization’s data retention policy.
7.2 End of Lifecycle for Software
• When the All in One Accessibility widget is no longer supported or needs to be replaced, it will be decommissioned, and any related assets will be securely removed or archived.
7.3 Data Retention
• Customer-related data (e.g., user preferences, settings) handled by the widget will be retained only for as long as necessary, based on the service's privacy policy.
• Data should be securely wiped from the system once no longer required.

8.1 Compliance Audits
• Periodic audits will be conducted to assess adherence to this Asset Management Policy, ensuring that all assets are properly tracked, secured, and maintained.
• Any deviations or non-compliance will be addressed through corrective actions.
8.2 Violations and Consequences
• Violations of this policy, including unauthorized access, improper asset disposal, or failure to update assets, will result in corrective actions.
• This may include access restrictions, revocation of privileges, or disciplinary actions for employees or contractors.

This policy will be reviewed annually or as needed to ensure its relevance and effectiveness. Updates to the policy will be communicated to all relevant stakeholders.

For questions or concerns regarding this policy, contact at [email protected].